About Our Elections
Every successful individual knows that his or her achievement depends on a community of persons working together… the same is true for a successful club.
Our Elections & How They Are Conducted
Any member interested in being part of the Executive Committee may attend executive meetings but will not have voting privileges.
Any member in good standing may nominate or run for a position on the Management Team.
ELECTION OF OFFICERS
- A nominating committee will consist of a president or a past-president as chair and 2 members of the Executive Committee. If a member of the Executive is not available, then the current President shall appoint a member of good standing to become part of the nominating committee. The nominating committee shall present a slate of candidates to the club at a General Meeting prior to the Annual General Meeting held in June.
- Any further nominations (with prior consent to stand) shall be conveyed to the Nominating Committee at least 14 days prior to the Annual Meeting held in June.
- When an election is required, voting shall be by a secret ballot. An individual who has been a past president will be appointed by the President to organize the election, distribute and collect the ballots and provide written results of the election.
- All Executive Committee personnel shall be presented to the membership once their term is finished for a renewal vote. Any member may present themselves if they would like to run for election in this open position.
- Any individual who would like to fill a vacant position on the Executive Committee can do so until the next Annual General Meeting at which time their appointment will be voted on by the membership. This interim appointment must be approved by the Executive Committee with a simple majority vote.
- All elected positions begin on September 1 and end at the end of August.
To make a nomination, download a Word or PDF copy of the Official Nomination Form, click the appropriate button below, fill out and return to Vern Cunningham at the next meeting.
MANAGEMENT TEAM RESPONSIBILITIES
- The President, or his/her designate, shall preside at all meetings of the executive committee and at the General Meetings. This is a 2-year term, renewable position.
- There will be two Vice-Presidents, which apart from providing support to the President and the Executive team, will have specific responsibilities for the smooth running of the PROBUS club. This is a 2-year term, renewable position.
- The Secretary shall be responsible for recording, printing and distributing all minutes of the club and the club’s archival material. The secretary shall formalize the minute notes and forward this report to the Executive Committee. This is a 2-year term, renewable, position.
- The Financial Director is responsible for all financial aspects of the Aurora York Central PROBUS as detailed in the Duties and Responsibilities of the position. This is a 3-year term, renewable position.
- The Vice President-Membership shall be responsible for the duties as mentioned in the Duties and Responsibilities summary and for the membership roll which shall include member’s names, postal and email address, telephone and fax numbers and any other information which the Executive Committee may determine to be required. This is a 2-year term, renewable, position.
- The Vice President-Website shall be responsible for the duties as mentioned in the Duties and Responsibilities summary and for keeping the membership informed of club activities through the Website and any other information which the Executive Committee may determine to be required. He/She will maintain the website and keep it current and ensure that all club events are publicized and made available to the community. This is a 2-year term, renewable, position.
- The Social Media Director shall be responsible for developing an awareness and presence of Aurora York Central PROBUS, through social media. He/She will maintain the social media presence, keep it current and publicize the club’s activities to the community. This is a 2-year term, renewable, position.
- The Past-President position, on the Executive Committee, is to assist the incoming Executive on the history and procedures of the Aurora York Central PROBUS and is non voting. This position is a one (1) year term position and can be filled by any past President of the Aurora York Central PROBUS.
- The Programme Director position is responsible to contract with the presenters to the Aurora York Central PROBUS as detailed in the Duties and Responsibilities of this Executive position. This is a 2-year term, renewable, position.
- The Social Director is responsible for organizing and implementing all social activities of Aurora York Central PROBUS including the Christmas Luncheon and the Summer Bar-B-Q. This is a 2-year term, renewable, position.
- The Newsletter Editor is responsible primarily for the newsletter and for all content included in the newsletter. This position is to abide with the Duties and Responsibilities as detailed in the summary position description. This is a 2-year term, renewable, position.
- All Executive personnel shall abide by the appropriate duties and responsibilities of their specific position. No individual shall serve on the Executive Committee for longer than a six (6) year period. This period can include multiple positions on the Executive Committee.
- Members-at-large are appointed by the Executive Committee and is a position for past executives or members interested in joining the board. The term for this position is 1 year. This is a non-voting position.
